What are six things to keep in mind when preparing for a shoot? Why are they so important?
What is the call time? What is the Wrap time? Being well aware of the schedule when shooting is essential to shooting efficiently and effectively. Keep in mind that you and your crew should always arrive about an hour early (before talent) to begin setting up before the day's shoot begins, as well as before wrap time.
Your crew will likely arrive by car, and production vans/trucks can take up space. Be aware of parking availability and inform your crew before the day of production.
In addition to the fact that people need to eat, you cast and crew will perform and operate at their best when well fed. Make sure a plan is set in place and that everyone is informed about when and what food is provided.
In addition to food, people need restrooms. While it seems obvious, arranging and locating restrooms is often overlooked.
Where will gear be stored? In a truck? An adjacent room? It is important to set aside space to store equipment to keep the set organized, prevent tripping/falling hazards and to keep things out of the shot.
This is an essential step for your talent. Should they arrive wardrobe/makeup ready, or will you be providing these services? If you are providing, you may want to have their call time set at at the time the crew arrives to allow time to get ready to shoot.